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December 21, 2023

Trustees Minutes

Haverhill Public Library

Board of Trustees

Minutes of December 21, 2023

The regular monthly meeting of the Trustees of the Haverhill Public Library was called to order at 9:35 a.m. on Thursday, December 21, 2023 in the Donald C. Freeman Whittier Room. In attendance were Trustees Bresnahan, Coletti, Rurak, Sheehan and Veasey-Sirois. Also in attendance was Director, Sarah Moser and Assistant Director, Jane Lemuth.

Secretary’s Report

            The trustees were given copies of the minutes dated November 16, 2023.  After perusing the minutes, a motion was made and seconded to accept the minutes. The minutes were approved.

Treasurer’s Report

Business manager, Josh, presented the financial highlights for November:

  • November brought the endowment to up over $11 million.
  • The Fall fundraiser raised just over $11,000. This is consistent with past years.
  • The majority of gifts were for the Fall Fundraiser.

Welcoming of Mayor-Elect, Melinda Barrett

            The trustees welcomed Mayor-Elect, Melinda Barrett, to her new position as Mayor of Haverhill and Chairman of the Library Board of Trustees.

Thank you to Mayor Fiorentini

            The trustees thanked Mayor Fiorentini with a Haverhill-themed gift basket prepared by the Friends of HPL. Sarah delivered the basket to the Mayor.

Director’s Report

A copy of the director’s report was given to the trustees. Sarah discussed the highlights and other director’s news:

  • MBLC notified Sarah that the library met all requirements for certification and we received the first state aid payment.
  • There has been an increase in problematic patron behavior. Some staff haven’t been responding appropriately. Management is working on protocols and we will be having a staff meeting to go over the protocols, and to meet with the police to learn who to call for help and when.
  • Sarah reviewed the Public Photography and Filming Policy and made some updates. The trustees voted to accept the updates. All were in favor.

Old Business

Building Updates:

  • The garage is still flooding and we are still working on a plan for drainage. There is a lot of cement and rebar to get around so it is more difficult than originally thought.
  • Paul is working on having the gutters cleaned to help with the leaking windows.

Staff Updates:

  • The library is fully staffed.

Renovation Update:

  • Sarah met with CHA, the new OPM, twice. Alicia is the contact person.
  • The trustees discussed renovation priorities and relocation during construction.
  • Trustee Sheehan wants to make sure that all trustees read the CHA agreement
  • Trustee Rurak volunteered to meet with CHA.
  • Trustee Bresnahan suggested that all trustees be involved in fundraising and CHA meetings.
  • Sarah and the trustees updated Mayor-Elect Barrett on the renovation project.

New Business

            Sarah opened the discussion about the library absorbing Haverhill Promise as a fiscal agent.

            There being no further business to discuss, a motion was made and seconded to adjourn. The meeting ended at 11:25 a.m.


Kathleen Bresnahan