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October 18, 2018

Trustees Minutes

Haverhill Public Library

Board of Trustees

Minutes of October 18, 2018

The regular monthly meeting of the Trustees of the Haverhill Public Library was called to order at 8:35 a.m. on Thursday, October 18, 2018 in the Donald C. Freeman Whittier Room. In attendance were Trustees Klueber, Veasey and Rurak, along with Director Sarah Moser.  Trustees Coletti and Sheehan were in attendance via telephone.  Trustee Bresnahan was not in attendance.

The first order of business on the agenda was an Investment Presentation/Review by Joe Marini, VP and Investment Advisor for TD Wealth’s Private Client Group.  Mr. Marini went through the report and account summaries providing explanations when asked.  He noted that the market was strong the past year and discussed the library’s performance.

            Mr. Marini scheduled his next presentation at the trustees meeting on Thursday, February 21, 2019, at 8:30 a.m.  He finished his presentation at 9:00 a.m.

Treasurer’s Report

Perry Frankston, Business Manager, provided copies of the September financials for the trustees to examine.  He noted that two donations totaling over $10,000 came in this month and that there were a few large payments made, notably to the bathroom renovation and the new AMH.  A motion was made by Trustee Klueber and seconded by Trustee Rurak to approve the reports, and the September minutes, at the same time.  Trustees Coletti, Veasey and Sheehan also approved the reports and minutes.  Approval was unanimous. 

            Next was a presentation by Representative Andy Vargas and Dr. John Maddox regarding Haverhill Promise, The Campaign for Grade Level Reading.  They discussed the possibility of launching a campaign in Haverhill using the library to house the program.  They spoke from 9:15 until 10:15 a.m.

Director’s Report

            A copy of the Director’s Report was given to the trustees.

Old Business

The bathrooms are done.

            The Friend’s Shop has re-opened.

            The new self-checkouts were installed.

            Shelving in the van was installed.

            Fall Fundraiser tickets are sold out.

            Two more staff members gave their notice.

New Business

Planning for the staff holiday party is underway.  A vote was made to give each staff member a gift at the party.  Trustees Rurak, Klueber, Coletti, Sheehan and Veasey voted yes.

A request was made by Trustee Sheehan to go into executive session.  Executive session lasted from 10:30 until 10:35.

There being no further business to discuss, a motion was made and seconded to adjourn. The meeting ended at 10:40 a.m.

Respectfully submitted,

                                                                                                Laura Roy

                                                                                                Administrative Assistant