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March 21, 2019

Trustees Minutes

Haverhill Public Library

Board of Trustees

Minutes of March 21, 2019

The regular monthly meeting of the Trustees of the Haverhill Public Library was called to order at 8:35 a.m. on Thursday, March 21, 2019 in the Donald C. Freeman Whittier Room. In attendance were Trustees Klueber, Veasey, Coletti, and Rurak, along with Director Sarah Moser and Assistant Director, Ricky Sirois.  Trustees Bresnahan and Sheehan were absent.

The first order of business on the agenda was an Investment Presentation/Review by Joe Marini, VP and Investment Advisor for TD Wealth’s Private Client Group.  Mr. Marini went through the report and account summaries providing explanations when asked.  He noted that the market is doing well despite a drop in December.  He also discussed the library’s performance and growth.

Mr. Marini scheduled his next presentation at the trustees meeting on Thursday, October 17, 2019, at 8:30 a.m.  He finished his presentation at 8:55 a.m.

Secretary’s Report

The trustees were given copies of the minutes dated February 21, 2019.  After perusing the minutes, a motion was made and seconded to accept the minutes.  The minutes were so approved.

Treasurer’s Report

Karen provided copies of the February financials for the Trustees to examine.  Sarah mentioned adding to the donation policy to include benchmarks for donations.  A motion was made and seconded to approve the reports.  Approval was unanimous.

Director’s Report

A copy of the Director’s Report was given to the Trustees.  Highlights include that a both reference positions were filled and the library will be fully staffed.  Upcoming events include the 3rd annual Patron Appreciation Day on March 24, Comic Con on May 11 and the June summer reading program.

Old Business

There was discussion regarding the FY20 budget and certification.  Sarah submitted proposals to the Mayor.  Sarah attended a City Council meeting in which she and the trustees were asked to give an information session to the council about certification.  Further discussion with the Mayor is needed.

New Business

Sarah discussed parking at the City Council meeting including ways to have the parking lot be used for library needs rather than for court parking and also about having the lot paved.  Further discussion with City Council and the Mayor is needed.

There being no further business to discuss, a motion was made and seconded to adjourn. The meeting ended at 10:10 a.m.

Respectfully submitted,

Laura Roy,

Administrative Assistant